AI Tools for Non-Techies: How to Boost Productivity
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Introduction
In today’s world where technology is advancing ever faster, artificial intelligence (AI) should no longer be considered just for tech enthusiasts and data scientists. It’s a tool that can be integrated into everyday tasks to make life easier for us all, including those of us that are not experts. In fact, here at AI Plain And Simple we believe almost anyone can benefit in one way or another by augmenting their productivity with AI tools. AI is accessible to everyone and has become a workflow, task organising powerhouse. If you’re wondering how you can harness the power of AI without needing to know how it works behind the scenes, you’re in the right place.
In this article we explore some of the most common AI types, along with examples, to help boost your productivity, and they are all tailored for non-technical minds. Whatever your requirements, let’s dig into some tools to help you work smarter, not harder.
AI Powered Writing Tools
For many of us, writing is a big part of our day-to-day work. From emails to reports or online content, AI can help to improve our writing efficiency and quality. As an example, one of the most popular AI-powered writing assistants is Grammarly. It goes beyond correcting spelling and grammar by also giving advanced style recommendations, it detects tone and ensures your writing is clear and concise.
Another useful tool would be Jasper AI which is a more advanced copilot that can help to generate blog post ideas (not ours, yet!), social media content or even entire articles. Jasper can be a time saver for anyone that needs to get over writer’s block or simply wants to optimize their creative output.
If you’re looking for everyday use, then you can also refer to OpenAI’s generative AI, ChatGPT which has taken the world by storm in recent years. We like ChatGPT because of its ease of use and diverse applications. Similar to our other examples, ChatGPT can assist with tasks such as content creation right through to writing code. However, in the context of AI-powered writing tools it excels at helping to create first drafts, suggesting document structures or language, or general brainstorming.
AI for Task Management and Scheduling
For many of us, organising tasks and managing time effectively can be a challenge, but AI is making it easier than ever. Apps like Microsoft Outlook and Google Calendar now use AI to schedule meetings and help suggest the best time based on your availability and work patterns.
Trello, a popular task management tool, also has integrated AI to prioritize tasks and optimise your workflows. These AI features suggest tasks that might require attention and automatically move completed tasks into the right columns to streamline the entire process.
Non-techies can benefit from these AI enhancements by letting the apps handle scheduling conflicts, reminders and priority management, freeing up precious mental bandwidth for more important tasks. Those of you working at large companies may already notice some of these tools appearing in your workflow.
AI in Communication
AI has made communication faster and more efficient, especially for professionals who need to stay on top of meetings, calls, and emails. Otter.ai is a fantastic tool for transcribing your meetings in real-time. Instead of taking notes, you can rely on AI to record and transcribe the discussion so you can focus on participating.
For customer communication, AI chatbots have become increasingly sophisticated. Tools like Intercom use natural language processing (NLP) to answer common customer queries, book appointments, or provide product recommendations. These bots can engage with clients 24/7, improving response times and allowing employees to focus on more complex issues.
AI in Data and Workflow Automation
Data. Data. Data… It’s everywhere and managing is often overwhelming. This is where AI automation tools come in handy. Platforms such as Zapier allow users to automate certain tasks between different apps, using AI to connect workflows. For example, you can automatically send an email every time a Google Form is submitted, or post updates to social media when a new blog is published.
Notion is another app that has started integrating AI for data management and workflow optimization. It helps create smart templates, automatically suggests related content, and organizes information for easy access. Invaluable tools for non-tech users and per their site, a bottomless bin of building blocks to build whatever you want, however you want.
Conclusion
The tech-wizard you don't need to be, though he does look cool.
AI needn’t be an abstract technology reserved for tech wizards; it’s a practical tool that can boost productivity in many aspects of our daily life. From writing and communication to task management and data automation, AI tools are making everyday work faster, smarter, and more efficient. For non-techies, embracing AI is a smart move, and it is why sites and articles like ours matter, to give everyone a chance to focus more on what matters.
So, whether you’re looking to sharpen your writing with Grammarly or streamline workflows with Zapier, there’s an AI tool that can help. Start exploring and see how these AI-driven tools can elevate your productivity today!